Senior Project Manager, Exhibits, Orlando

Salary:	Based on Experience
Location:	Orlando, Florida | Relocation Assistance Available
Type:	Full-Time On-Site
Position:	Senior Project Manager

We are partnering with an established exhibit and branded environment firm to hire a Project Manager for its Orlando based team. This role is for the person who can take a project out of the hand off stage and keep it moving with control. From drawings and budgets to vendor coordination, shop communication, show services, and final install details, the Project Manager is the one keeping the work organized, the information current, and the team aligned. The right candidate brings a strong understanding of custom exhibit production and knows how to manage the details without losing sight of the bigger picture. They can read technical drawings, anticipate what each department needs, communicate clearly across teams, and keep projects moving through tight timelines with a steady hand. This is a hands on role for someone who enjoys being close to the work, close to the build, and close to the decisions that shape the final outcome.

Why This Role

Every successful exhibit project needs someone who can connect the dots from concept to show floor. This role gives a project manager real ownership across the full lifecycle of the work including planning, documentation, budgets, fabrication details, vendor coordination, internal communication, and final execution. It is a strong fit for someone who likes the pace of live projects, the problem solving that comes with custom fabrication, and the responsibility of keeping multiple teams moving in the same direction. The work is detailed, visible, and highly connected. For a project manager who knows this industry and wants to be trusted with the full picture, this is an opportunity to play a central role in how projects are planned, built, and delivered.

Responsibilities

• Manage trade show exhibit and event projects through the full project lifecycle, from kickoff through final delivery
• Create, review, and execute detailed construction and set up drawings
• Apply knowledge of show services, floor plans, installation requirements, and final set up details
• Review project timelines, plans, milestones, and deliverables; communicate action items clearly to internal and external stakeholders
• Monitor deadlines and keep projects moving according to approved schedules
• Own client deliverables and ensure project requirements are communicated, tracked, and completed
• Coordinate and negotiate with third party vendors, fabricators, and external resources as needed
• Create, organize, and maintain complete project files and supporting documentation
• Identify, schedule, and manage internal and external resources based on project scope and timing
• Lead project communication with internal production departments through kickoff meetings, status updates, and ongoing coordination
• Work within approved project quotes and partner with estimating as needed to manage scope and cost alignment
• Create client fabrication budgets for assigned programs
• Create, maintain, reconcile, and manage project budgets
• Provide timely and accurate financial updates to finance and leadership teams
• Partner with shop leadership to ensure production details, client requirements, and project expectations are clearly understood
• Maintain awareness of new materials, technologies, fabrication methods, and potential applications within the industry
• Follow established operating procedures and support consistent project execution across departments

Requirements

• 3–5+ years of project management experience within the trade show, exhibit, event, or branded environment industry
• Experience managing exhibit projects, custom fabrication, museum environments, retail environments, specialty construction, or related built environment work
• Strong understanding of exhibit fabrication methods, materials, production processes, show services, and installation requirements
• Technical background with AutoCAD, 2D, and 3D drawing review or development
• Ability to read, interpret, and communicate technical drawings, production details, and set up requirements
• Strong working knowledge of vendors, materials, and external resources commonly used within the exhibit industry
• Experience managing project budgets, vendor costs, timelines, change considerations, and internal reporting
• Ability to communicate clearly and operate effectively under short lead times and shifting priorities
• Strong organizational skills with a high level of attention to detail
• Comfortable coordinating across sales, design, estimating, production, finance, vendors, shop leadership, and client facing teams
• Working knowledge of project management tools, reporting systems, inventory systems, and related software platforms
• Proficiency with Microsoft Office, Excel, and standard office based programs
• Bachelor’s degree preferred
• PMP certification or related project management coursework preferred, but not required
• Ability to work a flexible schedule based on project and show demands
• Ability to travel as needed